Meeting NIST 800-171 Standards: Are You Prepared for Compliance

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Meeting NIST 800-171 Standards Are You Prepared for Compliance

Meeting NIST 800-171 Standards: Are You Prepared for Compliance?

NIST 800-171 is a set of security standards developed by the National Institute of Standards and Technology (NIST) to protect Controlled Unclassified Information (CUI) in non-federal information systems and organizations. The purpose of NIST 800-171 is to provide organizations with a comprehensive set of security requirements to protect their sensitive information from unauthorized access, use, disclosure, destruction, or modification. This article provides an overview of the standards and requirements of NIST 800-171, as well as guidance on assessing current systems, implementing the standards, and working with third-party vendors.

Purpose of NIST 800-171 

The purpose of NIST 800-171 is to protect Controlled Unclassified Information (CUI) in non-federal information systems and organizations. This set of standards was developed by the National Institute of Standards and Technology (NIST) to provide organizations with a comprehensive set of security requirements to protect their sensitive information from unauthorized access, use, disclosure, destruction, or modification. NIST 800-171 helps organizations ensure that their systems and data are secure, and that they are compliant with applicable laws and regulations. The standards apply to all organizations that handle CUI, including government contractors and subcontractors, educational institutions, and other entities that handle sensitive information. 

NIST 800-171 also provides organizations with a framework for assessing their current security systems and implementing necessary changes. The standards help organizations identify and address any gaps or weaknesses in their security systems, as well as ensure that their systems are compliant with applicable laws and regulations. Additionally, the standards help organizations develop a plan for implementing the necessary security changes and meeting the requirements of the standards.

Overview of the standards

NIST 800-171 is a set of standards developed by the National Institute of Standards and Technology (NIST) to protect Controlled Unclassified Information (CUI) in non-federal information systems and organizations. The standards provide organizations with a comprehensive set of security requirements to protect their sensitive information from unauthorized access, use, disclosure, destruction, or modification. 

The standards cover a variety of topics, including access controls, configuration management, identification and authentication, and system and information integrity. Access controls are used to limit access to sensitive information, while configuration management helps organizations maintain their systems and ensure that they are up-to-date. Identification and authentication requirements help organizations verify the identity of users and ensure that only authorized individuals can access sensitive information. System and information integrity requirements help organizations detect and respond to security incidents, as well as ensure that their systems are resilient to attack.

NIST 800-171 also provides organizations with a framework for assessing their current security systems and implementing necessary changes. The standards help organizations identify and address any gaps or weaknesses in their security systems, as well as ensure that their systems are compliant with applicable laws and regulations. Additionally, the standards help organizations develop a plan for implementing the necessary security changes and meeting the requirements of the standards.

1. Understanding the Requirements of NIST 800-171

NIST 800-171 contains a variety of security requirements that organizations must meet in order to protect Controlled Unclassified Information (CUI). These requirements are divided into four main categories: access controls, configuration management, identification and authentication, and system and information integrity. 

Access controls are used to limit access to sensitive information. Organizations must develop and implement policies and procedures to ensure that only authorized individuals can access CUI. They must also monitor and audit access to CUI and ensure that any unauthorized access is immediately detected and reported.

Configuration management helps organizations ensure that their systems are up-to-date and properly configured. Organizations must develop and implement a plan for maintaining their systems and ensuring that they are secure. This includes patching systems, regularly testing security controls, and ensuring that security settings are properly configured.

Identification and authentication requirements help organizations verify the identity of users and ensure that only authorized individuals can access CUI. Organizations must develop and implement policies and procedures for verifying the identity of users, as well as for granting and revoking access to CUI.

System and information integrity requirements help organizations detect and respond to security incidents, as well as ensure that their systems are resilient to attack. Organizations must develop and implement policies and procedures for detecting and responding to security incidents, as well as for monitoring system activity and ensuring that systems are secure.

Access Controls 

Access controls are used to limit access to sensitive information. Organizations must develop and implement policies and procedures to ensure that only authorized individuals can access CUI. These policies and procedures should include the use of authentication methods such as passwords, tokens, and biometrics. Organizations should also monitor and audit access to CUI and ensure that any unauthorized access is immediately detected and reported.

Organizations should also implement least privilege principles, which means that users should only be granted access to the information and resources they need to perform their job. This helps to reduce the risk of unauthorized access to CUI. Additionally, organizations should implement separation of duties, which means that multiple individuals should be involved in any process that involves the handling of CUI. This helps to reduce the risk of malicious or accidental misuse of CUI.

Configuration Management

Configuration management is an important part of ensuring compliance with NIST 800-171. Organizations must develop and implement policies and procedures to ensure that all hardware and software used to store or process CUI is properly configured. This includes ensuring that all devices are up-to-date with the latest security patches and that all software is properly licensed. Additionally, organizations should ensure that all devices are securely configured, with only the necessary services and applications enabled. 

Organizations should also regularly review their configuration settings and ensure that any changes are documented and approved. Additionally, organizations should have a process in place to monitor any changes to their configuration settings and immediately address any unauthorized changes. This helps to ensure that any unauthorized changes to the configuration settings are quickly identified and addressed. Finally, organizations should have a process in place to back up their configuration settings and ensure that any changes can be quickly reversed in the event of an emergency.

Identification & Authentication 

Identification and authentication is a key requirement of NIST 800-171. Organizations must develop and implement policies and procedures to ensure that only authorized users have access to CUI. This includes implementing processes to verify the identity of users before granting access to CUI and ensuring that only users with valid credentials can access the system.

Organizations should also implement multi-factor authentication for all users with access to CUI. This requires users to provide multiple pieces of evidence to prove their identity before they can access the system. This could include a combination of something the user knows (like a password or PIN), something the user has (like a security token or smart card), or something the user is (like biometric data).

Organizations must also ensure that all accounts are properly monitored and that any suspicious or unauthorized activity is immediately addressed. Additionally, organizations should have a process in place to periodically review user accounts and audit their access to CUI. This helps to ensure that only authorized users have access to the system and that any suspicious activity is quickly identified and addressed.

System & Information Integrity

System and information integrity is an important requirement of NIST 800-171. Organizations must develop and implement policies and procedures to ensure that CUI is protected from unauthorized modification and destruction. This includes implementing measures to detect and prevent malicious activities such as malware, viruses, and other malicious code from infiltrating the system.

Organizations should also have a process in place to periodically review and audit their systems for any unauthorized changes or activities. This helps to ensure that any suspicious activity is quickly identified and addressed. Additionally, organizations must have a process in place to ensure that all CUI is backed up regularly and stored in a secure location. This helps to ensure that any data that is lost or destroyed can be recovered in the event of an emergency.

Organizations must also ensure that all users with access to CUI are properly trained and aware of the importance of system and information integrity. This includes implementing policies and procedures to ensure that users understand the importance of protecting CUI and are aware of the consequences of any unauthorized access or modification. Additionally, organizations should have a process in place to monitor user activities and ensure that users are not engaging in any suspicious or unauthorized activities.

2. Assessing Your Current System 

Assessing your current system is an important step in ensuring compliance with NIST 800-171. Organizations should review their existing policies and procedures to identify any gaps or weaknesses in their security posture. This includes assessing the current access controls, configuration management, identification and authentication, and system and information integrity measures in place. 

Organizations should also review their existing security architecture and identify any areas where CUI is stored and accessed. This helps to ensure that all CUI is properly protected and that any unauthorized access or modification is prevented. Additionally, organizations should review their system logs and audit trails to ensure that any suspicious activities are identified and addressed. 

Organizations should also review the security of any third-party vendors or services they use to access or store CUI. This helps to ensure that any third-party vendors or services are secure and compliant with NIST 800-171 standards. Additionally, organizations should review their existing incident response plans and ensure that they are up to date and properly implemented. This helps to ensure that any security incidents or breaches are quickly identified and addressed.

Review current system 

Reviewing your current system is the first step in assessing your organization’s security posture against NIST 800-171. Organizations should review their current policies and procedures to ensure they are compliant with the standards. This includes reviewing access controls, configuration management, identification and authentication, and system and information integrity measures. Additionally, organizations should review their system architecture to identify any areas where CUI is stored and accessed. This helps to ensure that all CUI is properly protected and that any unauthorized access or modification is prevented. 

Organizations should also review their system logs and audit trails to ensure that any suspicious activities are identified and addressed. This helps to ensure that any potential security threats are identified and addressed in a timely manner. Additionally, organizations should review their existing incident response plans and ensure that they are up to date and properly implemented. This helps to ensure that any security incidents or breaches are quickly identified and addressed. Finally, organizations should review any third-party vendors or services they use to access or store CUI. This helps to ensure that any third-party vendors or services are secure and compliant with NIST 800-171 standards.

Identify gaps & weaknesses 

Identifying gaps and weaknesses in an organization’s existing security posture is an important step in assessing compliance with NIST 800-171. Organizations should conduct a thorough review of their existing security measures to identify any gaps or weaknesses that may exist. This includes reviewing access controls, configuration management, identification and authentication, and system and information integrity measures. Organizations should also review their system architecture to identify any areas where CUI is stored and accessed. 

Organizations should also review their system logs and audit trails to identify any suspicious activities or potential security threats. Additionally, organizations should review their existing incident response plans to ensure that they are up to date and properly implemented. This helps to ensure that any security incidents or breaches are quickly identified and addressed. Finally, organizations should review any third-party vendors or services they use to access or store CUI. This helps to ensure that any third-party vendors or services are secure and compliant with NIST 800-171 standards. 

By identifying any gaps or weaknesses in an organization’s existing security posture, organizations can develop a plan to address any issues and become compliant with NIST 800-171. This helps to ensure that CUI is properly protected and that any unauthorized access or modification is prevented.

3. Implementing NIST 800-171 

Implementing NIST 800-171 is a critical step in ensuring the security of an organization’s CUI. Organizations should develop a comprehensive compliance plan that addresses all of the standards outlined in NIST 800-171. This plan should include the necessary security measures needed to protect CUI, such as access controls, configuration management, identification and authentication, and system and information integrity. Once the plan is developed, organizations should implement the necessary security changes to become compliant with NIST 800-171. 

Organizations should also review their existing security policies and procedures to ensure that they are in line with the standards outlined in NIST 800-171. This includes reviewing access controls, configuration management, identification and authentication, and system and information integrity measures. Additionally, organizations should review their system architecture to identify any areas where CUI is stored and accessed. Organizations should also review their system logs and audit trails to identify any suspicious activities or potential security threats. Finally, organizations should review any third-party vendors or services they use to access or store CUI.

Develop a compliance plan 

Developing a compliance plan is an essential step in implementing NIST 800-171. The plan should include specific security measures that address each of the requirements outlined in the standard. For example, organizations should develop access controls that limit the number of individuals who can access CUI, as well as policies and procedures for granting and revoking access. Organizations should also develop a configuration management plan that outlines how changes to the system will be documented and approved. Additionally, organizations should develop identification and authentication measures to ensure that only authorized individuals can access CUI. Finally, organizations should develop system and information integrity measures to protect CUI from malicious actors.

The compliance plan should also include a timeline for implementing the security measures. This timeline should include specific dates for when each security measure is to be implemented and when it is to be reviewed and updated. Additionally, the plan should include a budget for any necessary hardware or software purchases needed to implement the security measures. Finally, the plan should include procedures for monitoring and auditing the security measures to ensure that they are properly implemented and functioning as intended.

Implement necessary security changes 

Implementing the necessary security changes is a key part of ensuring compliance with NIST 800-171. Organizations should begin by assessing their current system to identify any gaps or weaknesses that need to be addressed. This assessment should include an evaluation of the current access controls, configuration management, identification and authentication measures, and system and information integrity measures. Once any gaps or weaknesses have been identified, organizations should begin implementing the necessary security changes. 

Organizations should start by implementing access controls that limit the number of individuals who can access CUI. This should include policies and procedures for granting and revoking access. Organizations should also implement a configuration management plan that outlines how changes to the system will be documented and approved. Additionally, organizations should implement identification and authentication measures to ensure that only authorized individuals can access CUI. Finally, organizations should implement system and information integrity measures to protect CUI from malicious actors. 

Organizations should also ensure that their systems are regularly monitored and audited to ensure that the security measures are properly implemented and functioning as intended. Additionally, organizations should document and maintain records of any changes that are made to their systems. This will help organizations keep track of their security measures and ensure that they are up-to-date. Organizations should also schedule regular audits to ensure that their security measures are functioning as intended.

4. Audits & Reporting 

Audits and reporting are essential for ensuring compliance with NIST 800-171. Organizations should create procedures for documenting and maintaining records of their system security measures and activities. This should include regular reviews of system logs and other records to ensure that security measures are being properly implemented and followed. Additionally, organizations should schedule and conduct regular audits of their system to ensure that their security measures are up to date and effective. 

Organizations should also create procedures for reporting any security incidents or breaches. This should include a process for notifying the appropriate personnel and regulatory bodies in the event of a security incident. Additionally, organizations should create procedures for responding to security incidents and documenting the steps taken to address the incident. By implementing these procedures, organizations can ensure that their system is compliant with NIST 800-171.

Documenting & maintaining records

Organizations should create procedures for documenting and maintaining records of their system security measures and activities. This should include regular reviews of system logs, security policies, and other records to ensure that security measures are being properly implemented and followed. Additionally, organizations should maintain records of any changes made to the system, such as software updates, hardware changes, or user access changes. This will help organizations identify any potential security issues or weaknesses and ensure that their system is up to date.

Organizations should also create procedures for archiving records and ensuring that they are securely stored. This should include a process for securely deleting records that are no longer needed. Additionally, organizations should create procedures for regularly backing up their records to ensure that they are not lost or corrupted. By implementing these procedures, organizations can ensure that their system is compliant with NIST 800-171.

Scheduling & conducting audits

Organizations should create procedures for scheduling and conducting regular security audits of their systems in order to ensure that they are compliant with NIST 800-171. These audits should include both internal and external assessments, as well as assessments of any third-party vendors that are used. During the audit, organizations should evaluate their system’s security measures and processes to identify any potential vulnerabilities or weaknesses. Additionally, organizations should assess the effectiveness of their security controls and identify any areas where they can be improved.

Organizations should also create procedures for documenting the results of the audit and creating a plan of action to address any issues that are identified. This plan should include steps for implementing any necessary security changes and ensuring that the system is compliant with NIST 800-171. Additionally, organizations should create procedures for regularly reviewing the results of the audit and updating their security measures as needed. By conducting regular security audits, organizations can ensure that their systems remain compliant with NIST 800-171.

In Summary 

NIST 800-171 is an important security standard for organizations that handle sensitive government information. By following the requirements of NIST 800-171, organizations can ensure that their systems and data are secure and protected from unauthorized access. Compliance with NIST 800-171 can help organizations protect their sensitive information, maintain the integrity of their systems, and reduce the risk of data breaches.

Organizations should create procedures for regularly assessing their systems to ensure that they are compliant with NIST 800-171. This includes conducting regular security audits, evaluating their system’s security measures, assessing the effectiveness of their security controls, and identifying any areas where they can be improved. Additionally, organizations should create procedures for documenting the results of the audit and creating a plan of action to address any issues that are identified. By following the requirements of NIST 800-171, organizations can ensure that their systems remain secure and compliant.

Learn About NIST 800-171 and More With Phalanx

To learn more about how Phalanx can help you with NIST 800-171, contact us for a demo today. 

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Specifies total amount of data that can be shared per secure links.

Gives you direct access to support through phone or video calls, for immediate assistance.

Offers faster email support, ensuring your queries are prioritized.

Provides assistance and answers your questions via email.

Lets you brand the file send page with your company’s logo and colors, providing a professional and secure way to send files.

Extends protection to more complex or specialized document types, ensuring all your data is secure.

Ensures common types of office documents, like Word and Excel files, are protected and managed securely.

The ability to set when your links will expire.

Allows you to see a record of who’s looked at your link, what time they looked at it, and if they downloaded the file.

Number of File Receives

How many file links you can generate to send files.

Lets you safely preview PDF files without the need to download them, adding an extra layer of security.

Provides a secure way for people outside your company to send you files, ensuring they’re protected during transfer.

Allows you to share files securely through links, ensuring that only people with the link can access them with many ways to restrict access.