PHALANX FOR HR & TALENT OPS

Track When Offer Letters are Opened and Viewed

First impressions matter in hiring. With Phalanx SendTurtle, your HR team can track exactly when an offer letter is opened, how long it's viewed, and whether it’s forwarded, giving you clarity and control from the very first step.

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Know when to follow up on offers

No more guessing. SendTurtle sends real-time alerts when a candidate opens or reopens an offer letter. You’ll know who’s reading and who might need a nudge.

  • Instantly open notifications with a timestamp
  • Page-by-page view time
  • Detect if the letter is shared externally
  • Maintain compliance with encrypted delivery

Pairs well with onboarding material tracking, recruitment proposals, and candidate experience optimization.

Bring transparency to the hiring process

Tracking offer letter engagement helps recruiters manage timelines better and close top talent faster. It’s data-driven hiring made simple.

  • No login required for recipients
  • See page views, clicks, and heatmaps
  • View access logs in your dashboard
  • Analytics available for PDFs, Word documents, spreadsheets, and slides

Frequently Asked Questions

Can I tell if a candidate forwarded the letter?

Yes, you’ll get a notification if someone new opens the document through the SendTurtle link.

Do I need to use PDF format?

No, engagement analytics work with PDF, Word documents, spreadsheets, and slide files.

Will this work for remote hiring?

Absolutely. No login is needed, and access is secure from any location.

Can I update the file after sending?

You will need to re-upload a new file as page-view analytics are attributed to each unique version.

Automation meets document intelligence

Get peace of mind in your day-to-day workflow with security and insights top of mind.

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Specifies total amount of data that can be shared per secure links.

Gives you direct access to support through phone or video calls, for immediate assistance.

Offers faster email support, ensuring your queries are prioritized.

Provides assistance and answers your questions via email.

Lets you brand the file send page with your company’s logo and colors, providing a professional and secure way to send files.

Extends protection to more complex or specialized document types, ensuring all your data is secure.

Ensures common types of office documents, like Word and Excel files, are protected and managed securely.

The ability to set when your links will expire.

Allows you to see a record of who’s looked at your link, what time they looked at it, and if they downloaded the file.

Number of File Receives

How many file links you can generate to send files.

Lets you safely preview PDF files without the need to download them, adding an extra layer of security.

Provides a secure way for people outside your company to send you files, ensuring they’re protected during transfer.

Allows you to share files securely through links, ensuring that only people with the link can access them with many ways to restrict access.